SupplyHouse.com, an innovative e-commerce heating, plumbing, and HVAC supply company, is searching for an Immigration and Compliance Associate to join our Human Resources Team! This individual will be responsible for all administrative activities related to employee sponsorship as well as compliance across the Human Resources Department. This position will have a hand in evaluating, developing, implementing, and monitoring processes that span immigration, employee relations, policy, on-boarding, and off-boarding.
This is a remote-based role within select states in the United States. At this time, we are only able to employ those located in the following states: Florida, Georgia, Nevada, New Jersey, New York, North Carolina, Ohio, South Carolina, Tennessee, Texas, and Washington.
This position will require travel to our NY office headquarters for up to four times per year for internal meetings and team-building activities. The cost of travel for employees out of the area will be covered by the company. Additionally, our offices are always available for staff to use as much as desired.
A company laptop and other necessary equipment will be provided along with a $250 stipend for your work from home space.
Role Type: Full-Time, Non-Exempt
Location: Remote (Florida, Georgia, Nevada, New Jersey, New York, North Carolina, Ohio, South Carolina, Tennessee, Texas, and Washington)
Salary: $50,000-60,000 (Annually)
- Manage the administration of all immigration-related tasks such as, assessing new cases for immigration approval, completing all related documentation and forms for valid work permits, permanent residency, and updates to work authorizations
- Act as the main point of contact for external immigration counsel as well as internal employee immigration related questions
- Provide consultation and guidance to the HR employment team, department managers, and employees regarding the immigration process and status of pending cases
- Prepare and maintain immigration and public access files to ensure compliance with all audit requirements
- Serve as the point of contact for all aspects of the immigration process and provide status updates on open cases involving current and potential employees
- Ensure compliance with all U.S. Citizenship & Immigration Services (USCIS) regulations and changes to immigration laws, as it relates to employment practices
- Review and create immigration data reports
- Evaluate, recommend, and implement immigration improvement plans and changes to the immigration process
- Monitor the compliance of HR processes relating to personnel records, employee termination, I-9 verification, and state and federal posting requirements
- Assist in the development and implementation of personnel policies and procedures including the Employee Handbook
- Work in conjunction with the HR team to assure consistency in administration of HR policies and procedures respective to their functional areas
- Provide guidance to managers regarding performance management by drafting warning letters and performance improvement plans
- Ensure compliance with applicable legal, state, and federal regulations in areas such as EEO, employment, and labor laws
- Participate in other special HR projects and assignments as needed
- Bachelor’s degree or paralegal certification
- 2+ years of experience in a Human Resources department, corporate law department, or law firm (employment law experience preferred)
- Superior interpersonal skills and professional demeanor
- Comfortable handling sensitive and confidential information
- Strong attention to detail, organizational, and problem-solving skills
- Ability to multi-task and shift direction easily
- Excellent verbal and written communication skills
- Ability to juggle tasks and meet deadlines in a fast-paced environment
- Resourceful self-starter who can work independently while understanding the importance of teamwork
- Strong proficiency with Microsoft Office Applications including Excel