Analyst – Admin & HR
Job Description:
- Maintain accurate employee data within HRMS systems and analyze employee records, attendance, leave, onboarding, staffing, and other workforce information to support accurate reporting and operational planning.
- Facilitate employee onboarding processes while tracking onboarding status, documentation completion, system access, equipment requirements, and other workforce readiness metrics.
- Analyze temporary staffing requirements and workforce utilization, coordinating with staffing agencies and management to evaluate staffing levels, attendance, hours worked, costs, and ongoing workforce needs.
- Maintain HR dashboards and analytical reports to monitor workforce trends, identify variances, evaluate staffing requirements, and support workforce planning and management decision-making.
- Analyze employee and HRMS data to identify trends, discrepancies, data gaps, and operational issues; investigate variances and coordinate corrective actions with relevant departments.
- Responsible for temporary staffing activities, including staffing agency communication, employee documentation, onboarding, attendance tracking, workforce requirements, and follow-up.
- Maintain employee records and documentation in accordance with company policies, confidentiality requirements, and applicable data-handling standards.
- Lead and support employee engagement initiatives across all company facilities in the United States, ensuring consistent engagement practices and employee experience across locations.
- Develop and administer employee engagement surveys, pulse surveys, feedback mechanisms, and other engagement assessments to measure employee satisfaction, morale, communication, and workplace experience.
- Coordinate employee recognition, appreciation, team-building, communication, and company-wide engagement programs across U.S. facilities while maintaining consistency with organizational objectives and culture.
- Provide day-to-day executive support to senior leadership and prioritizing competing meeting requests.
- Coordinate leadership meetings, and executive events, including food, domestic and international travel end to end, including flights, hotels, ground transportation, detailed itineraries, and post-trip expense reconciliation in accordance with corporate travel policies.
- Manage confidential records, personnel documentation, executive correspondence, and sensitive business information in accordance with company policies and applicable data-handling requirements.
- Serve as the primary liaison between senior leadership, internal departments, external vendors, and partner organizations, ensuring requests are appropriately routed and followed up on.
- Process purchase orders, vendor invoices, reimbursements, and other administrative transactions through digital approval workflows, tracking expenses against budgets and following up on outstanding approvals.
- Assist senior leadership with special projects, data analysis, and preparation of management reports.
- Handle sensitive and confidential matters with a high level of professionalism, discretion, and judgment.
- Support office administration and executive-level administrative activities, including correspondence, document management, scheduling, and coordination with internal support teams.
- Anticipate the administrative needs of senior leadership and proactively resolve issues to ensure efficient and uninterrupted executive operations.
- Perform other executive, administrative, and special project responsibilities as assigned from time to time.
