Do you want to be a part of the team that makes the City of Palm Beach Gardens the signature place to live, learn, work and play? We provide world class services, parks, community centers, athletic fields, golf, tennis and pickleball, and public safety. This can only happen when the best, brightest, talented, and committed individuals work for our City. We encourage like-minded individuals to apply to join our culture of excellence as part of our team! Come join our family!
Summary
Under direct supervision, performs a variety of routine clerical and customer service work requiring frequent interaction with Elected Officials, management, staff and the general public; requiring the ability to communicate in a professional, tactful and courteous manner.
Essential Function Duties and Responsibilities
- Provide courteous, efficient customer service
- Performs routine clerical functions
- Answers incoming calls and routes callers or provides information, as required
- Update of Council photos throughout all city building as required
- Order nameplates from the sign shop for the dais as needed
- Process citywide mail
- Handles packages for all city departments and notifies departments of receipt
- Assist with the ordering of food and set up for City Council workshops when directed.
- Assists with the procurement for the department
- Provide telephone coverage for the Planning & Zoning, Legal, Administration Departments, as required
- Prepares correspondence, reports, memoranda, and other material requiring judgement
- Assists with municipal elections
- Scans, verifies, stores and retrieves records and files
- Performs data entry
- Assist with Lobbyist Registration
- Maintain the neat appearance of the City Hall lobby, conference rooms and Council Chambers, daily
- Maintain organization and inventory of departmental supplies
- Keep inventory current for city wide used mail supplies i.e. FedEx envelopes, United States Postal Service Priority Mail, Return Receipt cards, etc.
- Update Human Resources job posting “Read Copy” for the front lobby
- Assists staff with research and compiling information
- Responsible for inventory and distribution of all City Flags
- Serve as backup for the city wide HOA/POA database
- Serve as backup for proclamations for City Council agendas
- Serve as backup for scheduling appointments and travel plans
- Serve as backup to post notices of public meetings for the City Hall notice board
- Provide coverage for administrative staff, in their absence
- Performs any other related duties assigned
PERIPHERAL DUTIES:
- Serves as a member of various committees, as assigned
- Operates a vehicle, on occasion
Minimum Qualifications
- High School diploma or equivalent, and
- At least 1 year of clerical experience, or
- Any related combination of education, training and experience
Special Qualifications/Preferences
Valid State.of Florida driver’s license with a good driving record